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NOTICE TO RCA MEMBERS

December 14, 2017

The Renfrew Community Association (RCA) has been a vital part of the Renfrew community for 55 years. As you might be aware, the RCA is a recipient of Alberta Gaming and Liquor Commission (AGLC) funding, both through Bingo’s hosted at our Hall and through Casinos. This makes AGLC an important funder for the RCA. To maintain the funding, we are required to follow strict rules for the use of these funds. From time to time, AGLC can audit the financial books of any funded organization to ensure compliance and confirm that funds are being used and spent appropriately.

 

For the past eight months, the RCA has been under an AGLC audit. AGLC conducted a full audit of all RCA financial records from April 1, 2015 to March 31, 2017. In a preliminary letter sent to the Board of Directors, AGLC has documented a number of processes and expenses that do not comply with its rules and regulations. To this end, AGLC is requiring the Board to fix these issues in order to return to compliance. As part of that process, the Board has had to make certain challenging decisions, such as suspending the Bingo program and taking a series of austerity measures, until we can fully investigate and understand the financial impact and plan a path forward. To help us in dealing with this, we have engaged an external financial consultant, with the support of the City of Calgary, to review our financials, policies and processes in an effort to mitigate the amount of funds that will need to be repaid from unrestricted to restricted accounts which are highly regulated.

 

Because the AGLC audit is requiring the repayment of these funds, which has put us in an uncertain position, the City of Calgary has also stepped in, as the owner of the Hall and the land on which the Hall is situated. Like AGLC, the City has its own regulatory processes and procedures we need to comply with and the Board is working with the City to address these as well.

 

As a Board, we understand that this has caused some confusion in the community. We are putting in many volunteer hours and working hard to bring the RCA into compliance with the AGLC and City rules and regulations. This includes ensuring we have the necessary funds that will need to be repaid and to keep the operations of the Hall viable. We are diligently working in our members’ best interests and greatly appreciate your understanding and support as we work through this situation.

 

RENFREW COMMUNITY ASSOCIATION BOARD OF DIRECTORS

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811 Radford Rd NE, Calgary, AB T2E 0R7, Canada

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